Project Coordinator: Academy Strategy and Planning-APPLICATION CLOSED!

Wabag Enga Province, Papua New Guinea
58 days ago

Description

-CLOSED!
The Project Coordinator Academic Strategy and Planning will provide project and team coordination and support to the President and Vice Presidents, Faculty Deans and Senior Managers, acting as an essential liaison point to ensure successful project developments, delivery of a wide range of initiatives and priorities led and supported by the Academic and Non-Academic Divisions of the University. Alongside general administrative support for the team and individual projects, the role will lead on project writing proposals, coordination, providing expertise on all matters relating to project planning, reporting, administration, scheduling, communication and implementation.


The Project Coordinator provides professional services support to the President, Vice Presidents in matters relating to institutional academic strategy and planning. The Project Coordinator within the President’s Office that leads and supports a wide range of cross-institutional activities to enable the delivery of the University’s academic and non-academic priorities.


Requirements

  • Minimum a Bachelor’s Degree, knowledge and experience of higher education sector.
 
 
  • Minimum of five years of experience in developing, coordinating or providing services at a University.
  • Knowledge/experience of project writing and programme management methodologies.
  • Experience of managing projects using recognized methodologies.
  • Excellent IT skills including the ability to use Microsoft packages (Word, Outlook, Power Point and Excel) proficiently.
  • Excellent organizational skills including the ability to manage deadlines and priorities work effectively, taking ownership of tasks and ensuring these are completed to schedule and agreed standards.
  • Excellent project management skills including experience in successfully project writing proposals, supporting and delivering projects, meetings, events and ad-hoc pieces of work to firm deadlines.
  • Excellent oral and written communication skills with a high level of accuracy and attention to detail and the ability to tailor communications depending on the audience.
  • Good interpersonal and team-working skills and the ability to deal with a wide range of stakeholders, internal and external to the University.
  • Flexibility and the ability to adapt and respond to change, including a willingness to use and demonstrate own initiative.
  • Strong commitment to the University’s motto, vision, mission and values, and to the delivery of equality, diversity and inclusion.

Bonuses

Not available now 

Benefits

Grade 17
IUE Base Salary: K104, 115. 00

Responsibilities

Provide administrative and project management support and act as a liaison point for the Academic and Non-Academic Strategy and Planning team.
  • Act as point of contact and liaise with stakeholders, business partners and others, as appropriate, providing a high level of support.
  • Understand the role of other team members and collaborate effectively to ensure smooth and timely delivery of the team’s projects.
  • Share information and ensure that team members work together to achieve project objectives and unit priorities.
  • Support online resources and shared areas used by the team and other stakeholders including setting up, maintenance and management of MS Teams, SharePoint, intranet or other sites, as appropriate.
  • Carry out other administrative support tasks and logistics as required.
Monitor and maintain accurate project documentation, ensuring accurate and appropriate information is available.
 
 
  • Writing, maintain and update project documentation, including planning, communication and progress tracking against key milestones.
  • Ensure effective progress reporting across initiatives/projects, producing and distributing project and programme reports in accordance with organizational procedures.
  • Record and publish information accurately and consistently using appropriate systems and provide timely information to managers and colleagues concerning work in progress, maintaining confidentiality at the highest level where appropriate.
  • Working closely with Senior Managers, maintain project-level risk and issue logs, monitoring, controlling and escalating items to the team, as necessary.
Organize and coordinate meetings, workshops, seminars, conferences and ad-hoc events (online and face-to-face).
  • Venue search, booking, catering, audio-visual equipment and other arrangements for online and face-to-face project events.
  • Compile, produce and collate event packs; produce programme schedules, agendas, supporting documentation, attendee lists, maps, minutes etc.
  • Follow up from meetings, collate feedback and distribute outputs, ensure that actions arising are taken by those assigned, including senior managers.
  • Manage regular liaison at events and meetings.
Contribute to the successful delivery of project reporting, communications and stakeholder engagement plans, promoting a culture of transparent communication and professional delivery.
  • Contribute to the development and provision of documentation for new projects and initiatives.
  • Ensure the timely dissemination of information in the correct format to key stakeholders as required.
  • Support the team in developing special interest groups, professional networks and communities of practice, internally and externally.
  • Maintain communication activity received through the team’s mailbox, Intranet, website and other digital channels
Provide necessary training and development support for new staff.
  • Act as mentor for new members of staff.
  • Identify and suggest appropriate development activities and provide training and guidance where required.
  • Carry out any other duties as and when required.
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